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Reunion Check List

• Appoint a coordinator for the event
• Form a Reunion Committee
• Create a reunion notebook to track progress
• Make a master list or file of members and guests
• Poll your guests on possible reunion activities, location, time, etc.
• Set reunion date(s)
• Choose/reserve a reunion location
• Choose menu for reunion meals and casual get-togethers
• Set/finalize reunion budget
• Send first mailer – notify members of tentative reunion plans/schedule
• Arrange entertainment and activities
• Arrange for a photographer or videographer
• Send second mailer – invitations to all invited guests
• Reserve/confirm/block accommodations and/or hotel rooms
• Reserve/confirm entertainment and activities
• Reserve/confirm caterer/dining options
• Purchase souvenirs, t-shirts, hats, etc.
• Assign day-of-event responsibilities
• Decorate reunion location
• Arrange for ample number of chairs, tables, etc.
• Arrange for special needs of elderly or disabled
• First Aid Kit (and medicine cooler if event is outdoors)
• Set up registration table with registration/guest book
• Distribute and collect reunion evaluation forms
• Set tentative date for next year's reunion while everyone is together
• Post-Event review, survey and follow-up

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